Vacancy: Project Associate

 Timor-Leste

Vacancy Announcement

Project Title: Support to Civil Service Reform (SCSR) Project

Position Title: Project Associate

Type of Contract: Service Contract (SC)

Level: SB-3

Duration: 1 (one) year extendable

Duty Station: Dili, Timor - Leste

Expected Start date: March 2012

Organizational Unit: UNDP, Governance Unit

Entitlement/Benefits: Please obtain from the UNDP Human Resources Unit

A. Background:

The United Nations is actively engaged in the development of organizational, societal and individual capacities in the new nation of Timor-Leste. It is helping to establish the nascent institutions of self-governance in the country. In December 2007, UNDP concluded the revision of the Support to the Civil Service in Timor-Leste project and commenced the Support to the Civil Service Reform, (Strengthened Management of Administrative Reform Capacities) project. The latter project bears in mind the need to address both immediate capacity needs and longer-term, sustainable capacity development for civil service management. The main goal of the UNDP project is to “support the development of strategic capacities required to enhance management of the civil service and to increase national ownership of the capacity development process and the management of advisory support in line with well-defined needs”.

To achieve this goal, the project will have four main outputs:

1. A Management Information System in place that enhances transparency and supports personnel processing and strategic planning of human resources in the civil service.

2. Strategic management of the civil service enhanced (strategic plans developed, Ministerial functional reviews conducted, roles and responsibilities of organizational structures clarified, staffing plans developed, capacity development action plans finalized and strengthened capacity of civil service management issues and roles).

3. Mechanism in place for the provision, management and monitoring of technical assistance in response to well-identified capacity development needs.

4. Efficiency and sustainability of capacity development efforts enhanced through targeted training and development of civil servants to increase the core capacities of the government.

The Support to the Civil Service Reform programme meets a critical demand of the Government of Timor-Leste and is implemented in close collaboration and under the overall leadership of Government counterparts. It is scheduled to run over a further period of 3 years (2008 – 2010) and it has been extended for 2011-2012. UNDP is the key international development partner of the Government in this programme and will work closely with other development partners, civil society organizations, academic and training institutions and overseas partners.

Under the overall supervision of the Project Manager, the Project Associate will be responsible for supporting the operations (Finance and Administrations|) of the SCSR project.

Duties and Responsibilities:

1.     Operations and support to Project Manager (PM)

·     Assist the Project Manager with the day-to-day operational management relating to the SCSR project.

·     To assist PM to liaise between the PM and advisers of the project. This includes: follow up with the advisers on their work-plan and reporting requirements to the project, ensuring effective communication of project news to advisers, and facilitate checking-in and checking-out of project advisers and staffs.

·     To assist the PM to liaise with UNDP Human Resources Unit, Finance Unit, and Procurement Unit for following up and management of advisers and project staffs contracts (extensions and repatriations) payments work-flow, including timely payment of the salaries of project advisers and staffs.

·     Assist the PM with budget management, budget revisions, budget reversals, procurement and any operations as required.

·     Prepare requisitions for any other project expenses as required.

·     To assist liaise with the Information Officer to provide project staff with financial information as required.

·     Prepare monthly project expenditures to the PM and maintain the records.

·     Organize and provide secretariat support to meetings and workshops, etc, including ensuring availability of effective and timely interpretation and translation

2. Administration

·     Maintain the project filing system for advisers, donors, correspondence and other documents.

·     Develop an archiving system of project files.

·     Monitor and manage, in coordination with the Procurement Unit, project inventory in a timely fashion.

·     Liaise with HR unit of UNDP / UNV office to monitor leave and attendance of advisors in the project.

·     Maintain a record book and filing system of all incoming and outgoing correspondence.

·     Assist with the documentary requirements of adviser recruitment.

·     Assist advisers with administrative issues, including leave requests, DSA, field visits, check-in and check-out.

3. Recruitment and Human Resources Management:

·     Support the NPOM in recruitment activities by managing all scheduling and logistics for interviews.

·     Liaise with UNDP Human Resources unit and Procurement Unit / UNV office to coordinate the timely issuance of new contracts, in compliance with UNDP regulations and within the allocated budget for each position.

·     In coordination with other Project and UNDP staff, use ATLAS to ensure that the appropriate procedures are carried out in order to allow effective recruitment of candidates in a timely fashion.

·     Manage coordination with the Procurement, Travel and Security units to arrange the flight itineraries, arrival visas, and payments thereof for newly contracted advisors, and ensure they have appropriate security clearance.

·     Ensure accurate documentation is maintained for each recruitment.

B. Qualification and Professional Experience:

·     Minimum secondary education, with formal training in a related area, and at least a minimum of 5 years of relevant working experience or Bachelor Degree in related field desirable but not as requirement.

·     Relevant experience in project operations management and human resources management.

·     Strong computer skills, especially proficiency in Microsoft Word, Excel, and Outlook.

·     Good oral and written communication skills in English are essential.

·     Previous UN experience would be an asset.

·     Previous experience with ATLAS or other financial information management system would be an asset.

·     Knowledge of Portuguese, Tetum and/or Bahasa Indonesia will be an asset.

Please submit your applications together with your curriculum vitae and P11 form including a list of references and relevant supporting documents (including academic qualifications) to the following address:

Human Resources Unit

United Nations Development Program

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: rectuitment.tp@undp.org

The deadline for submitting applications is 27 December 2011.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

Employment opportunities with Burj LLC

Employment opportunities for Timorese Nationals with Burj LLC

Burj LLC invites application from component Timorese personnel for the following positions onboard Offshore Jack up Rig in Bayu-Undan field.

BT /01/11 SAFETY OFFICER          

NEBOSH qualified knowledge of safety management procedures of Conoco Phillips (Preferably) and experience on Jack up Rig / Offshore Platforms, Helicopter Landing Operations

BT /02/11 ADMINISTRATOR

Degree qualified with good knowledge of MS Word, Excel computer packages. Experience in managing offshore accommodation facilities and travel arrangements for offshore personnel

BT /03/11 RADIO OPERATOR

GMDSS qualified with experience on offshore platforms; jack up rigs with helideck and chopper operation

BT /04/11 MATERIALS MAN

Degree holder with good skills, knowledge of MS Word, Excel, SAGE package and experience in managing stores for platforms, jack up rig

BT /05/11 ELECTRICIAN

Qualified Electrician with experience in HT/LT Panels, generators, maintenance of Electrical and Electronics equipment, gallery, etc.

BT /06/11 WELDER

Qualified and certified by ABS or similar, preferably with offshore experience

BT /07/11 MECHANICS

Qualified Mechanics with experience in maintenance of EMD engines, generators, cranes and equipment onboard

BT /08/11 DECK FOREMAN

Experience in handling rig move. Qualified in rigging & slinging, and holds safety training certifications as per STCW 95 regulations of BOSIET

BT /09/11 SENIOR RIGGER

Experience in deck operations of jack up rigs. Qualified in rigging, and holds safety training certifications as per STCW 95 regulations of BOSIET

BT /10/11 RIGGER

Experience in deck operations of jack up rigs. Qualified in rigging, and holds safety training certifications as per STCW 95 regulations of BOSIET

BT /11/11 CRANE OPERATOR

Qualified and certified as per AUS Crane Operation standards and experience in handling offshore cranes of jack up rigs

“Ability to understand and communicate in English Language is essential”

Interested candidates, please forward your latest resume to burj.timor@mosrigs.net or 

 Fax to +670 3317 043

Vacancy: Chief of Party (Development Scholarships & Higher Education Program)

Vacancy Announcement

Chief of Party (Development Scholarships and Higher Education Program)

General Information

Location: Timor-Leste

Division: Education Programs Division

Reports To: Division Director, Education Program Division

Date Posted: 11/21/2011

Application Deadline: 1/6/2012

Position Summary

IREX is currently seeking a Chief of Party for an anticipated Development Scholarships and Higher Education Program (DSHEP) in Timor-Leste.  This program is being solicited by USAID for a period of five (5) years. The Chief of Party will maintain overall responsibility for meeting program objectives while being based in Timor-Leste.  This position is contingent on funding.

Individuals should be able to demonstrate experience in implementing and managing higher education and/or scholarship programs, and have a proven track record of providing expertise through training, mentoring, analysis or on-site consulting.

Duties & Responsibilities

·         Provide vision and strategic direction for the program

·         Develop and implement a plan of activities to meet program objectives

·         Develop and maintain effective partnerships with universities and other organizations

·         Serve as primary liaison with donor

·         Manage and mentor project staff

·         Oversee project budgeting and ensure budget discipline

·         Oversee monitoring, evaluation and reporting on program activities

Qualifications

·         Graduate degree required in relevant field

·         Minimum 10 years experience in managing international programs related to academic degree

          programs, adult teaching methodologies, organizational performance and performance improvement

·         Demonstrated ability to design and deliver effective scholarship programs

·         Regional field experience strongly preferred

·         Experience managing donor-funded activities required

·         Demonstrated ability to lead and develop staff, manage budgets and plan strategically and creatively

          to meet specified objectives

·         Must have complete working knowledge of USG training policies and requirements and

          knowledge of U.S. Government contracting requirements.

·         Strong representational and organizational skills required

·         Ability to communicate professionally and provide written reporting in English required;

          knowledge of Bahasa and/or Tetum languages preferred

Application Instructions

Please click on the "Apply" button and supply a resume and a cover letter with your application on this link: IREX

NO PHONE CALLS PLEASE

AA/EOE/M/F/D/V

Vacancy: Program Operations Officer

Vacancy Announcement

Program Operations Officer

Royal Australasian College Of Surgeons’ Timor Leste Program

Location:  RACS Program Support Office, Hospital Nacional Guido Valadares, Dili, Timor Leste

Duration: January/February – June 2012, with extension for further 12 – 24 months (subject to
confirmation Program funding beyond 30 June 2012)

ROLE OVERVIEW
The RACS Program in Timor Leste began in 2001 and focuses on improving the health status of
Timorese people through providing essential specialist and general surgical services, support and
care. The Program enters its third phase in January 2012 and needs to expand its in-country
management team.

The main purpose of the role is to ensure the effective functioning of the Program support office in
Dili and support the in-country Team Leader with key Program activities. He/she will report to the
Team Leader.

The Program functions in an ever changing and developing context which means that activities and
responsibilities of the position may change as the context develops. The main responsibilities and
tasks are set out below.

KEY RESPONSIBILITIES AND TASKS
In liaison with the in-country Team Leader, national staff, and with the support of Melbourne-based
Project Management staff:
1. Develop and maintain Program support office services
• Develop the community relationships necessary for the effective delivery of a program
which increasingly reaches out to more remote communities
• Work with national staff, in-country advisors and Melbourne based staff, to ensure the
smooth deployment of visiting teams, consultants, local medical personnel and other
Program participants
• Review and improve the process of visit notification, project promotion, and
coordination with other relevant organisations in country to identify, select and support
potential patients
• Develop new and improve existing operational policies and procedures to ensure the
effective running of the RACS Program support office
• Manage in-country Program financial accounts, including preparing a monthly acquittal
of in-country Program expenses for the Melbourne office for reconciliation.
• Maintain an assets register of all equipment purchased in-country for, or through, the
Program
• Work with national staff to update and maintain the Program’s records and statistics
• Maintain an effective records and database system
• Assist and oversee the logistical operation of the Program
• Brief international staff on administrative matters
• Assist in other Program administration tasks as required

2. Manage and develop national human resources
• Mentor and support national staff in all aspects of Program administration and
implementation
• Assign and monitor administrative responsibilities and tasks of office staff
• Participate in the recruitment of national office staff
• Organise orientation and training of new staff members
• Evaluate and manage office staff performance in collaboration with the Team Leader
• Assist national staff in developing their career plans

3. Program implementation and monitoring
• Continue the development and implementation of Program monitoring and evaluation
and quality control systems
• Develop the Program’s in-country promotional strategy with local communities in
collaboration with the relevant departments of the Ministries of Health and Education
• Assist in the preparation of Program reports in accordance with contract requirements
• Participate in annual planning and budgeting where appropriate
• Attend and minute meetings with Ministries, AusAID and other in-country stakeholders
• Identify and pursue opportunities to collaborate with national stakeholders and other
NGOs


PERSON SPECIFICATION
QUALIFICATIONS: 
Successful completion of relevant studies at diploma or tertiary level e.g. Diploma or Degree in
Development Studies, Business Administration or related field


EXPERIENCE AND SKILLS:
Essential
1. Demonstrated ability to work with little or no supervision
2. Demonstrated organisational, office and financial management skills
3. Experience of community work in a developing country context
4. Experience of working on a program in a team environment
5. Experienced in organising formal events requiring attention to official protocols
6. Experience in applying and developing policies and procedures
7. Experience in working with databases and statistics
8. Demonstrated ability to mentor and coach national staff
9. Excellent verbal and written communication skills
10. Strong time management and problem solving skills
11. Highly proficient in Microsoft products, including Word, Excel and Outlook
12. Demonstrated accuracy and attention to detail
Desirable 
1. Experience of working with communities in the Timor Leste context
2. Fluency in Tetun or Bahasa IndonesiaContact

Enquiries can be directed to Karen Moss, Royal Australasian College of Surgeons ph: +61 3 9276
7436, email: karen.moss@surgeons.org

Applications close COB Friday 16 December 2011 and must be accompanied with a covering letter
addressing how the candidate’s knowledge and experience meets the position requirements.
Applications should be emailed to karen.moss@surgeons.org

Vacancy: Finance and Contract Officer – Corporate

USE YOUR SKILLS IN OUR TEAM

AusAID is the Australian Government Agency responsible for managing
Australia’s overseas aid program. Through the
development assistance program, Australia and East Timor work together
to alleviate poverty and promote regional peace, stability and prosperity.
We are looking for a self-motivated, experienced professional to take part
in an exciting role of:

Finance and Contract Officer – Corporate

The position comes with interesting work, a great salary, job security, pension fund, medical support, great holidays and great working conditions. AusAID also offers great opportunities for training and travel within AusAID’s network of offices in Australasia and support for study or distance education with an Australian university.

The Position

The Corporate team is a small team that provides corporate services to the staff at the Dili Post. The team provides services relating to HR, finance, IT, assets and property, travel, records, public relations and promotions, consular and security.

The role of Finance and Contract Officer involves managing tasks such as managing contracts and agreements, managing program budgets, provide financial report, assisting East Timor program staff undertaking contract or procurement exercises.

Due to AusAID being an Australian government agency, the corporate team must produce work such as finances and contracts to an Australian standard as Australian financial and administration auditors will regularly audit the Post. The positions will require excellent English and Tetum as communication and reporting will be in both languages.

If you are a highly skilled Timorese who wishes to utilise your skills, then this is a great opportunity for you. If you are the successful candidate, you will be given guidance and support, and will work in a friendly team environment.

Potential applicants - please note, it is desirable for you to have experience in Finance and Contract and you must have excellent English and Tetum, experience in a similar position and a strong understanding of development issue. Please refer to our website: http://www.easttimor.embassy.gov.au for further information about the position and further information about how to apply can be found as below:

Applications close Tuesday, December 6th 2011.

 

To Apply First: Request the full position description from Jacinta Mendonca by e-mail: HRdili.Recruitment@ausaid.gov.au. Second: Write a maximum of one to two page letters addressing the selection criteria telling us why you are the person for the job Third: Send your application to the Australian Embassy Avenida dos Martires de Patria, Dili or email it to: HRdili.Recruitment@ausaid.gov.au by the 6th December 2011. Please note that only short listed candidates will be contacted for interview.