Vacancy Announcement: Programme Analyst

UNITED NATIONS DEVELOPMENT PROGRAMME

GENERIC JOB DESCRIPTION

I. Position Information
Job Code Title: Programme Analyst (VA/15/10FTANOB_01/11)
Pre-classified Grade: ICS-9
Supervisor: DRR, ARR(P)
The deadline for submitting applications is: 18 November 2011

II. Organizational Context
Under the guidance and direct supervision of the Deputy Resident Representative or ARR(P), the
Programme Analyst is responsible for management of UNDP programme within the
thematic/sectoral areas assigned. The Programme Analyst analyzes political, social and
economic trends and leads formulation, management and evaluation of programme activities
within his/her portfolio, provides policy advice services.

The Programme Analyst supervises and leads programme support staff, coordinates activities of
the projects’ staff. The Programme Analyst works in close collaboration with the operations team,
programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical
advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful
UNDP programme implementation.

III. Functions / Key Results Expected
Summary of Key Functions:

• Implementation of programme strategies
• Management of the CO programme
• Creation of strategic partnerships and implementation of the resource mobilization strategy
• Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
•  

      1. Ensures implementation of programme strategies focusing on achievement of the following
          results:

• Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNDAF, CPD, CPAP and other documents.
• Identification of areas for support and interventions within the thematic/sectoral areas
  assigned.
• CO business processes mapping and preparation of the content of internal Standard
  Operating Procedures in Results Managemen

       2. Ensures effective management of the CO programme within the thematic/sectora
           areas assigned focusing on quality control from formulation to implementation of the     
           country programme achieving the following results:

• Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
• Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
• Initiation of a project, presentation of the project to PAC, entering project into Atlas ( in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Programme Analyst can perform functions of Manager Level 1 in Atlas for POs and vouchers approval, participates in recruitment processes for projects.
• Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NEX projects.
• Follow up on audit recommendations. All exceptions are timely reported.
• Aggregate reports are regularly prepared on activities, outputs and outcomes.
  Preparation of donor reports.

       3. Ensures creation of strategic partnerships and implementation of the resource mobilization
           strategy in cooperation with the Management Support and Business Development Team
          focusing on achievement of the following results:

• Development of partnerships with the UN Agencies, IFI’s, government institutions, bilateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

       4.  Ensures provision of top quality advisory services and facilitation of knowledge building and
            management focusing on achievement of the following results:

• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
• Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
• Sound contributions to knowledge networks and communities of practice.
• Organization of trainings for the operations/ projects staff on programme issues.

 IV. Impact of Results
The key results have an impact on the success of country programme within specific areas of
cooperation. In particular, the key results have an impact on the design, operation and
programming of activities, creation of strategic partnerships as well as reaching resource
mobilization targets.


V. Competencies and Critical Success Factors
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Ppreparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences foradvocating UNDP’s mandate

Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships
Levle 1.2: Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

• Level 1.2: Providing inputs to resource mobilization strategiesAnalyzes information/databases on potential and actual donors
• Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

 Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learnin
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation
Level 1.2: Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Prince2 training and certification, RMG


VI. Recruitment Qualifications
Education: Bachelor of Degree in Business Administration, Public Administration, Economics,  Political Sciences, Social Sciences or related field. Master degree will be an advantage


Experience:At least 4 years (for Bachelor degree) and 2 years (for Master degree) of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects. Experience in the usage of computers and office software packages, experience in handling of we based management systems.

Language Requirements:Fluency in the UN and national language of the duty station.


How to apply
• Candidate who wish to apply for the position through email: recruitment.tp@undp.org please send the letter of application together with CV and P11 with indication of vacancy number on subject line

• Candidate who wish to apply with hard copy documentation should send
their letter of application together with CV and P11 to the following
address:
            Human Resources Unit United Nations Development Programme
            Obrigado Barracks Compound,
            Building 11 Caicoli Street,
            Dili, Timor-Leste

Please note that application letter, CV and P11 form are mandatory documents to be submitted and fail to submit either one of three mention documents will be automatic disqualify.