Vacancy: Program Management Assistant

The U.S. Embassy in Dili is seeking an individual for the position of Program management Assistant in its Department of Justice (DOJ) office located at Rua Praia dos Coqueiros, Dili, Timor-Leste

Position: Program management Assistant (Full Performance)

BASIC FUNCTION OF POSITION:

The incumbent will be working under the direct supervision of the Resident Legal Advisor (RLA), with the U.S Department of Justice (DOJ), Office of Prosecutorial Development, Assistance and Training (OPDAT), assigned to the U.S Embassy, Dili. The RLA is assisting the Government of Timor-Leste in its continuing efforts to develop its justice sector. The RLA program focuses on prosecutor and investigator training and skills development, and provides institutional support for the investigation and prosecution of crimes, including domestic violence, corruption, money-laundering, narcotics, weapons, complex fraud and financial crimes, and human trafficking. The program will also promote legislative reforms, institutional support and protection of human rights through full and consistent application of the criminal and criminal procedure codes designed to improve the operation of the criminal justice system. DOJ/OPDAT is seeking an Assistant Legal Adviser (ALA) to support the RLA. The ALA will, among other things, advise the RLA on relevant legal, policy, and draft legislation, develop and maintain contact & schedule  meetings with officials of relevant Timor-Leste government agencies, plan and organize conferences and training sessions, calculate and control budgets, manage administrative activities in a two-person office.

QUALIFICATION REQUIRED:

·      At least two (2) years of University education plus relevant work experience

·      Minimum 2 years experience in legal field

·      Good working knowledge of English Level IV (Good), Level IV Tetum (Fleunt) working knowledge of Portugues is preferred but not required

·      Must posses an excellent understanding of the Timor-Lesre legal and criminal justice systems.

WHOM MY APPLY:

Local nationals or anyone with the required permits and documentation to legally seek employment in Timor-Leste

HOW TO APPLY:

Completes DS-174 (Universal Application for Employment). Application forms and detailed Position Description are available at the U.S. Embassy, Rua Praia dos Coqueiros, Dili, Timor-Leste. Applicant may also attach a resume or CV, which contains the same information as required in form DS-174.

An attractive salary and fringe benefits package will be commensurate with candidate’s qualification and experience.

SUBMIT APPLICATION TO:

Human Resource Office, Attention: Recruitment American Embassy, Rua Praia dos Coqueiros, Dili, Timor-Leste

Email: DiliHR2@state.gov or Fax: +670-332468

DO NOT ATTACH PHOTO

CLOSING DATE FOR THE POSITION: December 09, 2011

Ref: 685/kp/A/11/11

Vacancy: Procurement and Travel Assistant (Full Performance)

The U.S. Embassy in Dili is seeking an individual for the position of Procurement and Travel Assistant in its General Service Office located at Rua Praia dos Coqueiros, Dili, Timor-Leste

Position: Procurement and Travel Assistant (Full Performance)

BASIC FUNCTION OF POSITION:

The incumbent will be working under the direct supervision of the General Services Officer and Procurement Supervisor. This position has the responsibility to procure a large variety of commodities, especially technical in nature, for the Embassy and other mission agencies and also provides travel arrangement services for State and other agency employees and TDYers.

QUALIFICATION REQUIRED:

·      Completion of secondary school is required

·      Two (2) years of purchasing or related experience is required

·      Good working knowledge of English (Level IV) is required

·      Good knowledge of vendors and products available in local marketplace

·      Good understanding of travel services

WHOM MY APPLY:

Local nationals or anyone with the required permits and documentation to legally seek employment in Timor-Leste

HOW TO APPLY:

Completes DS-174 (Universal Application for Employment). Application forms and detailed Position Description are available at the U.S. Embassy, Rua Praia dos Coqueiros, Dili, Timor-Leste. Applicant may also attach a resume or CV, which contains the same information as required in form DS-174.

An attractive salary and fringe benefits package will be commensurate with candidate’s qualification and experience.

SUBMIT APPLICATION TO:

Human Resource Office, Attention: Recruitment American Embassy, Rua Praia dos Coqueiros, Dili, Timor-Leste

Email: DiliHR2@state.gov or Fax: +670-332468

DO NOT ATTACH PHOTO

CLOSING DATE FOR THE POSITION: December 09, 2011

Ref: 685/kp/A/11/11

JOB OPPORTUNITY - GAP-MHS Aviation (TL) Lda.

República Democrátca de Timor-Leste

Secretário de Estado dos Recursos Naturais

Gabinete do Secretario de Estado

GAP-MHS Aviation (TL) Lda
MHS Aviation Hangar
International Airport Presidente Nicolau Lobato
Dili, Timor-Leste
Tel: +670 749 8557
Email: info@mhsaviation.com

JOB OPPORTUNITY

GAP-MHS Aviation (TL) Lda is a Joint Venture Company between the government of Timor-Leste and MHS Aviation Bhd operating for oil and gas helicopters services in Timor-Leste and Join Petroleum Development Area (JPDA). MHS are the biggest helicopter operator for oil and gas industries in Malaysia and among our clients are PETRONAS, Shell, ExxoMobil in Malaysia. Our overseas operations include Mauritania and Timor-Leste. We have one of the youngest and most modern fleet of helicopters EC225 and S76CH among them.

GAP-MHS Aviation (TL) Lda has won the Bluewater/ENI contract for suplly of helicopter services to the offshore operations of Kitan Project in the Join Petroleum Development Area (JPDA) in Timor-Leste Sea. MHS Aviation Bhd has sent two helicopters presently stationed in Dili International Airport.

In order to support the operations of these crafts, the GAP-MHS Aviation (TL) Lda is seeking suitably qualified individuals to be part of our young and dynamic team and support the rapid growth of the company.

POSITIONS AND RESPONSIBILITIES:

Engineering Hand – 4 Positions
Assist licensed engineers in the servicing and maintenance of all circraft.

Engineering Clerk – 1 Position
Provide daily administrative support to the Chief Engineer.

Technical Record Clerk – 1 Position
Keep track of, and maintain up to date records of all aircraft maintenance.

Engineering Planning Clerk – 1 Position
Plan and monitor schedule for servicing and maintenance of all craft.

Storeman – 2 Positions
Maintain up to date records of information on aircraft parts and their usage.

REQUIREMENTS:

•    A minimum of a diploma in a technical qualification
•    Except Storeman a minimum qualification be senior high school
•    Sound written and spoken English
•    Good communication skills
•    Competent in computer skills including Microsoft Office
•    Willing to work overtime and on weekends as and when required
•    The applicants must shown a copy of National ID/Election Card

Interest applicants kindly submit your resume, together with copies of supporting transcripts, via email to: chiefpilottimor@mhsaviation.com & dccll307@gmail.com and also with a hardcopy of transcripts to be delivered to Diresaun Administrasaun e Financas – Departamentu Rekursu Humanu (Sra. Rosita Noronha), Fomento Mandarin, Telefone: 3317141

The closing date for applications is 30 November 2011

We regret that only shortlisted candidates will be notified

Ref: 680/KP/A/11/11

Vacancy: Director – PSC and Legal Compliance

 
Autoridade Nacional do Petróleo (ANP)

Vacancy Announcement

 
The Autoridade Nacional do Petróleo (ANP) is a Timor Leste’s body responsible for managing and regulating petroleum activities in the Timor – Leste’s exclusive jurisdictional areas and in the JPDA in accordance with the Decree Law on the establishment of the ANP, the Timor-Leste Petroleum Activities Law, and the Timor Sea Treaty.
The ANP is seeking for (1) highly professional Timor-Leste National to work for the following position:

Director – PSC and Legal Compliance

The successful candidate will be required to manage all PSC and Legal issues including local content matters in relation to ANP and report regularly to ANP President; Ensure the PSC and Legal Compliance Directorate achieves its goals and meet all the strategic goal requirements of the ANP; Supervise all activities associated with Contract Awards, Annual Work Programs and Budgets, and Contract Variations / Terminations; Advise on the application of relevant laws, including Timor-Leste Petroleum Activities Law, the Timor Sea Treaty, PMC, Timor-Leste and Australian Laws, and Guidelines; and perform any other related duties as directed by the ANP President.

Essential Criteria:

• A citizen of the Democratic Republic of Timor Leste
• Minimum of Tertiary Qualification –First Degree in Law is preferable;
• Two years’ experience in working with PSC and other petroleum related Legal regime;
• Five or more years’ experience in a legal environment;
• Broad experience and knowledge in dealing with Legal Issues; Reasonable understanding on Local Content management in the petroleum sector;
• Administratively competent, include liaising with government agencies, operators, and stakeholders;
• Good team work and understanding of sensitivities in a multi-cultural working environment;
• Ability to motivate and develop mutual respect in workgroups;
• Reasonable experience in leadership and management;
• High level English language communication skills;
• Excellent interpersonal skills and ability to deal effectively with all levels of personnel;
• A high degree of self-motivation, dedicated, and ability to prioritise work and set targets. 

For further information and full Position Description, please download here or contact:
ANP Corporate Services – Training and Human Resource Department
Ground Floor East Wing of Palacio do Governo
PO BOX 113Tel: 332-4098
hr@anp-tl.org

Applications: Your cover letter should describe your suitability for the position, in accordance with the criteria set herein, and state your motivation for wanting to be considered for the positions. Please provide at least three referees in your C.V. or Resume.
 

Note: Please attached your C.V. or Resume to the cover letter and it should be written in English.

 

Closing date: 2 December 2011, at 05:00 pm Dili time

ANP is an institution committed to gender equality and provides equal employment opportunity to all candidates.

Vacancy: Administration Officer

 Autoridade Nacional do Petróleo

Vacancy Announcement

The Autoridade Nacional do Petróleo (ANP) is a Timor Leste’s body responsible for managing and regulating petroleum activities in the Timor – Leste’s exclusive jurisdictional areas and in the JPDA in accordance with the Decree Law on the establishment of the ANP, the Timor-Leste Petroleum Activities Law, and the Timor Sea Treaty. The ANP is seeking for (1) highly professional Timor-Leste National to work for the following position: 
 
Administration Officer

The successful candidate will be required to assist Admin department to maintain and ensure the efficient flow of documentation through the office; assist Admin department to collect and distribute all department mails; Assist Senior Admin Officer to maintain and administer electronic document register, such as Register incoming and outgoing correspondence using Lotus Notes correspondence register; Coordinate with Senior Admin Officer to purchase office stationary and kitchen equipment; Support Senior Administration Officer in order to achieve the overall Administration strategy and action plan, and perform any other related duties as directed by supervisor and/or management.

Essential Criteria:
· Tertiary qualification in Administration, Management, Communication, and related discipline;
· Two years working experience in Administration role;
· Strong ability to form relationship with customers and stakeholders;
· A detailed knowledge of Administration issues;
· Ability to communicate fluently in English and Tetum (written and verbal);
· Strong understanding of cultural sensitivities;
· A high degree of self-motivation, ability to prioritise work and set targets, and time management;
· Proficient in the use of the Microsoft suite of products.


For further information and full Position Description, please click here or contact:
ANP Corporate Services – Training and Human Resource Department
Ground Floor East Wing of Palacio do Governo
PO BOX 113Tel: 332-4098
hr@anp-tl.org


Applications: Your cover letter should describe your suitability for the position, in accordance with the criteria set herein, and state your motivation for wanting to be considered for the positions. Please provide at least three referees in your C.V. or Resume.

Note: Please attached your C.V. or Resume to the cover letter and it should be written in English.


Closing date: 30 November 2011, at 05:00 pm Dili time


ANP is an institution committed to gender equality and provides equal employment opportunity to all candidates.

Vacancy Announcement: Project Associate

UNITED NATIONS DEVELOPMENT PROGRAMME

GENERIC JOB DESCRIPTION

 

Position Title: Project Associate
Project Title: Support to Civil Service Reform (SCSR) Project
Type of Contract: Service Contract (SC)
Initial Appointment: 1 year
Duty Station: Dili
Desirable Start date: 1 January 2012

A. Background:
The United Nations is actively engaged in the development of organisational, societal and individual
capacities in the new nation of Timor-Leste. It is helping to establish the nascent institutions of self governance in the country. In December 2007, UNDP concluded the revision of the Support to the Civil Service in Timor-Leste project and commenced the Support to the Civil Service Reform, (Strengthened Management of Administrative Reform Capacities) project. The latter project bears in mind the need to address both immediate capacity needs and longer-term, sustainable capacity development for civil service management. The main goal of the UNDP project is to “support the development of strategic capacities required to enhance management of the civil service and to increase national ownership of the capacity development process and the management of advisory support in line with well-defined needs”.

To achieve this goal, the project will have four main outputs:

1. A Management Information System in place that enhances transparency and supports personnel
processing and strategic planning of human resources in the civil service.

2. Strategic management of the civil service enhanced (strategic plans developed, Ministerial
functional reviews conducted, roles and responsibilities of organizational structures clarified,
staffing plans developed, capacity development action plans finalized and strengthened capacity
of civil service management issues and roles).

3. Mechanism in place for the provision, management and monitoring of technical assistance in
response to well-identified capacity development needs.

4. Efficiency and sustainability of capacity development efforts enhanced through targeted training
and development of civil servants to increase the core capacities of the government.
 

The Support to the Civil Service Reform programme meets a critical demand of the Government of Timor- Leste and is implemented in close collaboration and under the overall leadership of Government counterparts. It is scheduled to run over a further period of 3 years (2008 – 2010) and it has been extended for 2011-2012. UNDP is the key international development partner of the Government in this programme and will work closely with other development partners, civil society organisations, academic and training institutions and overseas partners.
Under the overall supervision of the Project Manager, the Project Associate will be responsible for
supporting the operations (Finance and Administrations|) of the SCSR project.
 

Duties and Responsibilities:
1. Operations and support to Project Manager (PM)

• Assist the Project Manager with the day-to-day operational management relating to the SCSR
• To assist PM to liaise between the PM and advisers of the project. This includes: follow up with the advisers on their work-plan and reporting requirements to the project, ensuring effective communication of project news to advisers, and facilitate checking-in and checking-out of project advisers and staffs.
• To assist the PM to liaise with UNDP Human Resources Unit, Finance Unit, and Procurement
  Unit for following up and management of advisers and project staffs contracts (extensions and
  repatriations) payments work-flow, including timely payment of the salaries of project advisers
  and staffs.
• Assist the PM with budget management, budget revisions, budget reversals, procurement and
  any operations as required.
•  Prepare requisitions for any other project expenses as required.
• To assist liaise with the Information Officer to provide project staff with financial information as required.
• Prepare monthly project expenditures to the PM and maintain the records. Organise and provide secretariat support to meetings and workshops, etc, including ensuring
  availability of effective and timely interpretation and translation 

 2. Administration 

•  Maintain the project filing system for advisers, donors, correspondence and other documents.

• Develop an archiving system of project files.
• Monitor and manage, in coordination with the Procurement Unit, project inventory in a timely
  fashion.
• Liaise with HR unit of UNDP / UNV office to monitor leave and attendance of advisors in the
  project.
• Maintain a record book and filing system of all incoming and outgoing correspondence.
• Assist with the documentary requirements of adviser recruitment.
• Assist advisers with administrative issues, including leave requests, DSA, field visits, check-in and check-out.

 3. Recruitment and Human Resources Management:

• Support the NPOM in recruitment activities by managing all scheduling and logistics for
  interviews.
• Liaise with UNDP Human Resources unit and Procurement Unit / UNV office to coordinate the
  timely issuance of new contracts, in compliance with UNDP regulations and within the allocated budget for each position.
• In coordination with other Project and UNDP staff, use ATLAS to ensure that the appropriate
  procedures are carried out in order to allow effective recruitment of candidates in a timely fashion.
• Manage coordination with the Procurement, Travel and Security units to arrange the flight
  itineraries, arrival visas, and payments thereof for newly contracted advisors, and ensure they
  have appropriate security clearance.
• Ensure accurate documentation is maintained for each recruitment.

 B. Qualification and Professional Experience:

• Minimum secondary education, with formal training in a related area, and at least a minimum of 5 years of relevant working experience or Bachelor Degree in related field desirable but not as requirement.
• Relevant experience in project operations management and human resources management.
• Strong computer skills, especially proficiency in Microsoft Word, Excel, and Outlook.
• Good oral and written communication skills in English are essential.
• Previous UN experience would be an asset.
• Previous experience with ATLAS or other financial information management system would be an asset.
• Knowledge of Portuguese, Tetum and/or Bahasa Indonesia will be an asset.
   

How to apply

• Candidate who wish to apply for the position through email: recruitment.tp@undp.org please
  send the letter of application together with CV and P11 with indication of vacancy number on
  subject line
• Candidate who wish to apply with hard copy documentation should send their letter of application together with CV and P11 to the following address:
  Human Resources Unit
  United Nations Development Programme
  Obrigado Barracks Compound, Building 11
  Caicoli Street, Dili, Timor-Leste 

Please note that application letter, CV and P11 form are mandatory documents to be submitted
and fail to submit either one of three mention documents will be automatic disqualify.
 

The deadline for submitting applications is 23 November 2011.

 

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

Vacancy Announcement: Programme Analyst

UNITED NATIONS DEVELOPMENT PROGRAMME

GENERIC JOB DESCRIPTION

I. Position Information
Job Code Title: Programme Analyst (VA/15/10FTANOB_01/11)
Pre-classified Grade: ICS-9
Supervisor: DRR, ARR(P)
The deadline for submitting applications is: 18 November 2011

II. Organizational Context
Under the guidance and direct supervision of the Deputy Resident Representative or ARR(P), the
Programme Analyst is responsible for management of UNDP programme within the
thematic/sectoral areas assigned. The Programme Analyst analyzes political, social and
economic trends and leads formulation, management and evaluation of programme activities
within his/her portfolio, provides policy advice services.

The Programme Analyst supervises and leads programme support staff, coordinates activities of
the projects’ staff. The Programme Analyst works in close collaboration with the operations team,
programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical
advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful
UNDP programme implementation.

III. Functions / Key Results Expected
Summary of Key Functions:

• Implementation of programme strategies
• Management of the CO programme
• Creation of strategic partnerships and implementation of the resource mobilization strategy
• Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
•  

      1. Ensures implementation of programme strategies focusing on achievement of the following
          results:

• Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNDAF, CPD, CPAP and other documents.
• Identification of areas for support and interventions within the thematic/sectoral areas
  assigned.
• CO business processes mapping and preparation of the content of internal Standard
  Operating Procedures in Results Managemen

       2. Ensures effective management of the CO programme within the thematic/sectora
           areas assigned focusing on quality control from formulation to implementation of the     
           country programme achieving the following results:

• Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
• Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
• Initiation of a project, presentation of the project to PAC, entering project into Atlas ( in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Programme Analyst can perform functions of Manager Level 1 in Atlas for POs and vouchers approval, participates in recruitment processes for projects.
• Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NEX projects.
• Follow up on audit recommendations. All exceptions are timely reported.
• Aggregate reports are regularly prepared on activities, outputs and outcomes.
  Preparation of donor reports.

       3. Ensures creation of strategic partnerships and implementation of the resource mobilization
           strategy in cooperation with the Management Support and Business Development Team
          focusing on achievement of the following results:

• Development of partnerships with the UN Agencies, IFI’s, government institutions, bilateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

       4.  Ensures provision of top quality advisory services and facilitation of knowledge building and
            management focusing on achievement of the following results:

• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
• Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
• Sound contributions to knowledge networks and communities of practice.
• Organization of trainings for the operations/ projects staff on programme issues.

 IV. Impact of Results
The key results have an impact on the success of country programme within specific areas of
cooperation. In particular, the key results have an impact on the design, operation and
programming of activities, creation of strategic partnerships as well as reaching resource
mobilization targets.


V. Competencies and Critical Success Factors
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Ppreparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences foradvocating UNDP’s mandate

Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships
Levle 1.2: Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

• Level 1.2: Providing inputs to resource mobilization strategiesAnalyzes information/databases on potential and actual donors
• Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

 Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learnin
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation
Level 1.2: Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Prince2 training and certification, RMG


VI. Recruitment Qualifications
Education: Bachelor of Degree in Business Administration, Public Administration, Economics,  Political Sciences, Social Sciences or related field. Master degree will be an advantage


Experience:At least 4 years (for Bachelor degree) and 2 years (for Master degree) of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects. Experience in the usage of computers and office software packages, experience in handling of we based management systems.

Language Requirements:Fluency in the UN and national language of the duty station.


How to apply
• Candidate who wish to apply for the position through email: recruitment.tp@undp.org please send the letter of application together with CV and P11 with indication of vacancy number on subject line

• Candidate who wish to apply with hard copy documentation should send
their letter of application together with CV and P11 to the following
address:
            Human Resources Unit United Nations Development Programme
            Obrigado Barracks Compound,
            Building 11 Caicoli Street,
            Dili, Timor-Leste

Please note that application letter, CV and P11 form are mandatory documents to be submitted and fail to submit either one of three mention documents will be automatic disqualify.

Vacancy Announcement: Timor-Leste Travel & Logistics Administrator – Offshore

Vacancy Announcement

Position:  Timor-Leste Travel & Logistics Administrator – Offshore

A job opportunity now exists for a Travel & Logistics Administrator, working for SDV seconded to ConocoPhillips for a fixed term contract for a period of 12 months.

Reporting to the Darwin Operations Center Logistics Team Lead, this position is responsible for assisting with the co-ordination of travel arrangements for ConocoPhillips Australia Business Unit employees and core crew, ensuring all necessary paperwork is completed. This position is based on a ConocoPhillips Offshore facility providing administrative support to the Helicopter Operation.

To be considered for this position, applicants will have:

·      Timor-Leste citizenship or permanent residency (essential)

·      Minimum of 1 year experience in a travel co-ordination role desirable

·      Understanding of airline booking / ticketing, hotel booking and logistics desirable

·      Computer literacy in Windows office PC products, particularly MS Word and MS Excel

·      Familiarity and experience with data entry in MS Access database or similar

·      Ability to work in a team environment and demonstrate our SPIRIT values

·      Fluency in Tetum and English (written and verbal)

Please apply via one of the following methods:

ü  Hard copy to SDV Logistics office at Av. Presidente Nicolau Lobato, Bairo dos Grilos

o   Att. Rafael Ribeiro (tlf: 7230517)

ü  Via email to: r.ribeiro@sdv.com

Application close: 2^nd December 2011

Ref: 653/KP/A/11/11

Vacancy: ANP- Petroleum Economics Analyst

Autoridade Nacional do Petróleo

(ANP)

Employment Opportunity

The Autoridade Nacional do Petróleo (ANP) is a Timor-Leste’s body responsible for managing and regulating petroleum activities in the Timor-Leste’s executive jurisdictional areas and in the JPDA in accordance with the Decree Law on the establishment on the ANP, the Timor-Leste Petroleum Activities Law, and the Timor Sea Treaty.

The ANP is seeking for one (1) highly professional Timor-Leste National to work for the following positions:

1.    Petroleum Economics Analyst

The successful candidate will be required to prepare and analyze complex economic models of petroleum developments within the JPDA and Timor-Leste Exclusive Area. Assist with the monitoring of Operator’s project activities in both jurisdictions. Assist with the supervision of all financial activities associated with Acreage Release, Contract Awards, Annual work Programs and Budgets, Development Plans, Production Facilities, Contract Variations Terminations and Acreage Relinquishment; And perform any other duties as directed by the supervisor and/or senior management.

Essential Criteria:

·      Tertiary qualification in Finance, Economics or Accounting

·      At least three (3) years working experience in a related discipline

·      Timor-Leste nationals

·      Fluent in English and Tetum (written and verbal)

·      High degree of computer literacy in MS Office and accounting software

·      The ability to liaise effectively with multi-jurisdictional government agencies and industry

·      A high degree of self-motivation, ability to priorities work and achieve set targets

·      Demonstrated commitment to teamwork

·      Willingness to undergo ongoing training in Project Economics, Risk Analysis, and Project Modeling and Professional workplace Development with industry

For further information and full Position Description, please contact:

ANP Corporate Services – Training and Human Resource Department

Ground Floor East Wing of Palacio do Governo

PO BOX: 113

Tel: 332-4098

Email: hr@anp-tl.org

Applications:            Your cover latter should describe your suitability for the position, in accordance with the criteria set herein, and state your motivation for wanting to be considered for the positions. Please provide at least three referees in your CV or Resume.

Note:                           Please attached your CV or Resume to the cover letter and it should be written in English

Closing date: 21 November 2011, at 05:00 pm, Dili time

ANP is an institutional committed to gender equality and provides equal employment opportunity to all candidates.

Vacancy: Manager – Finance and Fiscal Assurance

Autoridade Nacional do Petróleo

(ANP)

Employment Opportunity

The Autoridade Nacional do Petróleo (ANP) is a Timor-Leste’s body responsible for managing and regulating petroleum activities in the Timor-Leste’s executive jurisdictional areas and in the JPDA in accordance with the Decree Law on the establishment on the ANP, the Timor-Leste Petroleum Activities Law, and the Timor Sea Treaty.

The ANP is seeking for (1) highly professional Timor-Leste National to work for the following positions:

1. Manager – Finance and Fiscal Assurance

The successful candidate will be required to establish and maintain appropriate reporting processes for JPDA and Timor-Leste executive area oprators work programs and budget execution and performance. Establish and maintain appropriate auditing procedures to ensure operators adherence with regulatory requirements, in consultation with external parties. Participate in JPDA and Timor-Leste executive area operators’ audits, and perform any other related duties as directed by supervisor and/or senior management.

Essential Criteria:

· Tertiary qualification in Accounting, Business, and Economics;

· Timor-Leste National;

· At least five (5) years experience in an Accounting position, preferably within an auditing environment;

· Experience in;

a. Multinational commercial organizations

b. International accounting standards

c. Multicurrency transaction and reporting

d. Computer based accounting system

e. Supervision and training staff

· Ability to communicate at the highest level with industry professional;

· Ability to communicate fluently in English (written and verbal);

· Experience in working with people from different cultures and a good understanding of cultural sensitivities;

· A high degree of self-motivation, ability to priorities work, set targets and work unsupervised for extended periods.

For further information and full Position Description, please contact:

ANP Corporate Services – Training and Human Resource Department

Ground Floor East Wing of Palacio do Governo

PO BOX: 113

Tel: 332-4098

Email: hr@anp-tl.org

Applications: Your cover latter should describe your suitability for the position, in accordance with the criteria set herein, and state your motivation for wanting to be considered for the positions. Please provide at least three referees in your CV or Resume.

Note: Please attached your CV or Resume to the cover letter and it should be written in English

Closing date: 21 November 2011, at 05:00 pm, Dili time

ANP is an institutional committed to gender equality and provides equal employment opportunity to all candidates.

STUDY FELLOWSHIP TRAINING PROGRAMME

Irish Aid

Government of Ireland

Rialtas na hÉireann

STUDY FELLOWSHIP TRAINING PROGRAMME

2012/2013 ACADEMIC YEAR

The Government of Ireland, under the Bilateral Aid Programme of the Department of Foreign Affairs (known as Irish Aid), offers a number of Study Fellowship Awards annually to candidates from Irish Aid’s programme countries (namely – Ethiopia, Lesotho, Malawi, Mozambique, Tanzania, Timor-Leste, Uganda, Vietnam and Zambia), to further their education in Ireland or within their own region.

Fellowships are offered in areas, which are particularly relevant to the development of the individual’s home country.

·      Fellowships are offered at Postgraduate Diploma/Masters level

We encourage applications for study in the areas of Local Government, Private Sector Development, Employment Creation and Gender Equality.

The applicant is normally in employment in their home country and would obtain leave from their employer for the period of study. On completion of the course the applicant would resume employment in their home country where the qualification would be expected to enhance their own development and contribute towards the continued development of their country.

Notes for applicants

·      English Language Certification is a requirement for courses in English speaking countries such as Ireland and Australia. For courses in these countries, a candidate must achieve a minimum overall score of 6.5 in IELTS or 570 in TOEFL. Higher score are required for certain courses.

·      Doctoral studies are not funded.

·      Please contact maria.celia-tavares@dfa.ie or ring 3324880 (office hours are from 9am to 12 and 2pm to 5pm) to request an application from. Application Forms are also available at the Irish Aid office, Embassy of Ireland, 12 Rua Alferes Duarte, Arbiru, Farol, Dili. CLOSING DATE for receipt of Application Forms is 9^th December, 2011 at 4:30pm

·      Irish Aid is an Equal Opportunities Organization.

Application Forms must be dropped off in person to Ms. Maria Celia Tavares at the Irish Aid office. Please phone 3324880 during office hours to make an appointment to drop off your application. Late applications will not be accepted.

Vaga Servico: Procurement and Contract Management Officer

República Democrática de Timor-Leste
Ministério das Finanças

Anúncio de vaga

TERMS OF REFERENCE

Job Title: Procurement and Contract Management Officer

Objective: The main objective of this assignment is to work under the supervision of the Director-General of Corporate Services to process the procurement and manage the contracts of services, goods and works purchased for the FMIS training program.

Reporting to: Director General, Corporate Services
Duration: 12 month contract with possibility of extension (based on performance assessment)
Location: Ministry of Finance, Dili – Timor Leste

I. SELECTION CRITERIA
Essential:

• Degree (and /or relevant) experience in accounting, procurement, contract management or program management.
• Proven experience (at least 3 years) in procurement and contract management.
• Proven ability in commercial negotiations.
• Good oral and written communication skills in English

Desirable:

• An understanding of the relevant Government of Timor-Leste (GoTL) legislations and regulations.
• Good oral and written command of one of the official languages of Timor-Leste.

II. Background
The Governments Strategic Development Plan (SDP) has highlighted the need for a high performing Ministry of Finance (MoF) capable of delivering the range of public financial management (PFM) services required of a middle-income country in the year 2030.

Aligned to those needs, the MoF’s strategic Plan identifies the need to implement activities that improve service delivery to clients and the general population, and also to create sustainable PFM systems that are increasingly managed and run by civil servants (with a corresponding reduction in reliance on international advisors). A key area of focus in the MoF strategic plan is a significant upgrade to the country’s Financial Management Information System (FMIS). This includes upgrading existing modules as well as the rollout of Performance Budgeting, Procurement, Contract Management and Asset Management, through systematic training activities targeting relevant line ministries officers and run by Ministry of Finance (MoF).

To facilitate additional resource mobilization from development partners, the MoF recently designed a direct budget support mechanism, which could be used to support an intensive training program linked to the government wide rollout of new FMIS modules. The training would be available for staff from across government, including staff responsible for financial management in district offices.
To support both the FMIS training program and the direct budget support mechanism designed by MoF, the Australian Agency for International Development (AusAID) has offered the Government of Timor-Leste (GoTL) AU$5 million over five years to help the Government finance the program via the use of Government systems designed by the MoF.

During the implementation of the FMIS training program, a number of external inputs including services, goods and possibly works will be purchased, which needs a specific officer to focus on procurement and contract management issues.

III. Scope of Work

1. Prepare annual procurement plans for the approval of relevant authorities within MoF, in line with the legislation and internal MoF guidelines for procurement, and consistent with relevant Development Partner Financing Agreements;
2. Be responsible for the processing of all the procurement steps in line with the established GoTL systems and procedures, and consistent with relevant Develop Partner Financing Agreements;
3. Submit bid evaluation reports to the relevant authorities within MoF, in line with the legislation and internal MoF guidelines for procurement;
4. Manage all contracts of services, goods and works to provide administrative support to the implementation of the FMIS training program;
5. Submit requests for Receiving and Inspection of services, goods and works to the relevant authorities within MoF, in line with the legislation and internal MoF guidelines for procurement, consistent with relevant Develop Partner Financing Agreements;
6. Facilitate treasury payment to vendors;
7. Prepare regular reports on procurement and contract management to submit to relevant authorities within MoF.
8. Undertake additional tasks whenever required by the Director-General of Corporate Services.

IV. Performance Evaluation
Performance of the Procurement and Contract Management Officer will be assessed by the Director General, Corporate Services, using the Performance Appraisal System put in place and carried out by the Directorate-General for Corporate Services, Ministry of Finance.

V. Application Procedure
Applications must be sent to the National Directorate for Aid Effectiveness (NDAE), Ministry of Finance at jobs@mof.gov.tl no later than 17:00 hours Timor-Leste time on 15 November 2011.
Applications received by this date will take priority; however, late applications will be considered if the position has not been filled.

Please visit our website at www.mof.gov.tl/ and go to ‘Announcements/Employment Opportunities’ to learn about our recruitment process and your application requirements
Applications should include a covering letter and a detailed resume of no more than 7 pages.

Only short-listed candidates will be contacted.

Vacancy: AIMS Trainer (International)

República Democrática de Timor-Leste
Ministério das Finanças
Vacancy Announcement

TERMS OF REFERENCE

Position: AIMS Trainer (International)

Objective: The Aid Information Management System (AIMS) Trainer (International) position will complement the support that is currently being provided by the Government of Japan (GoJ), the Asian Development Bank (ADB) and the Australian Agency for International Development (AusAID) (through core funding to Development Gateway) during the current phase of Aid Information Management System (AIMS) Aid Management Platform (AMP) rollout

The candidate will provide in-house and on the job training to guide staff and develop capacity with respect to data management processes, data analysis and the broader rollout of the AMP in support of Timor-Leste‟s broader aid effectiveness agenda.

Reporting to: Director, the National Directorate for Aid Effectiveness (NDAE)

Counterpart: Staff of Ministry of Finance and of the NDAE
Supervision: AMP Project Manager
Duration: 12 months
Location: Ministry of Finance, Dili, Timor-Leste

I. SELECTION CRITERIA
Essential:

• Relevant tertiary qualifications and a minimum of 2 to 5 years work experience in training / teaching, capacity development, public sector management, donor coordination and/or aid effectiveness.

• Ability to provide guidance within an adult learning environment conducting Technical Needs Assessments / benchmarking participants / understanding of various learning approaches, levels of capacity etc.

• Experience in the implementation of data gathering and information management systems as well as direct training with groups of varying capacity levels.

Desirable:

• Proficient in English; Tetun and/or Bahasa a strong advantage
• A strong understanding of general aid effectiveness principles
• Prior experience in the use of the AMP or a similar AIMS system
• Direct experience in the collection and validation of dataStrong collegial spirit and demonstrated ability to work well as a member of a multicultural team
• Diplomacy and tact in dealing with development partners so as to be able to influence positively the identification, development and delivery of capacity building programs
• Local knowledge of the Timor-Leste development context an asset
• Excellent written and oral communication skills

II. PROJECT BACKGROUND
Foreign aid continues to play an important role in Timor-Leste‟s development; official estimates are that bilateral and multilateral agencies have allocated more than $8 billion to Timor-Leste since 1999.1 The government is committed to strengthening its engagement and partnership with its
development partners, as one of the necessary inputs to the continued acceleration of Timor-Leste‟s development. The government recognizes that maximizing the development results from foreign aid will require an enhanced capacity to carefully analyze development needs, prepare plans, strategies, and policies that address priority needs, and put complementary management tools in place.

The Ministry of Finance (MoF) through the National Directorate for Aid Effectiveness (NDAE) oversees aid coordination. The NDAE also tracks the activities of Timor-Leste‟s 41 development partners. The current NDAE AIMS system (2008 – current) in place to gather information on international assistance is Excel spreadsheet based and offers limited analytical flexibility, including no easy way to produce reports linked to state budget. The current information being inputed into the Excel sheets, with limited fields, is a manual process for both data entry and analysis.

The Ministry of Finance has conducted a review of international experience with AIMSs. This review drew on (i) a 2008 assessment of aid management needs (supported by the United Nations Development Programme) that identified the preconditions for success and options for an AIMS2, and (ii) participation by the MOF in a regional dialogue on AIMSs, undertaken with the support of the UNDP and the ADB.3 Building on these reviews, the government has proposed adoption of an AIMS that adheres to international standards.

The AIMS will provide data and information on DP activities. It will be linked to the government‟s financial management system, thus enhancing the link between the budget and development partner activities. The planning and management tools of the AIMS will support government decision-making processes on resource allocation, help the targeting of priorities, and avoid the duplication of activities. It will assist with the multi-year programming of foreign aid and support increased aid predictability. Improved predictability will in turn enable the government to enhance planning for service delivery as well as overall public finance management over the long term.

The AIMS will be an important new management tool for effective implementation of the Strategic Development Plan (SDP) and achievement of the goals of rapid economic development and poverty alleviation. Improvements in the accessibility of data and information, including project reports, will reinforce the government‟s integrity and enhance transparency and accountability. Aid coordination processes will be improved, facilitating implementation of the Paris Declaration on Aid Effectiveness and the Accra Agenda for Action, under the umbrella of the government‟s soon to be released aid management policy.

Following a request from the Government of Timor-Leste, capacity development related technical assistance (TA) from the ADB was approved in December 2010.4 The aim of the TA is to strengthen and enhance the development results from foreign aid by the establishment of an AIMS that meets international standards.

Information (data) from both the current system and REA will be uploaded into the new AIMS which will allow for historical access to information (while it is noted that not all data fields will be covered) will allow analysis based on trends established over multiple years of data.

In July 2011, the MoF recruited five additional permanent staff in the NDAE assigned specifically to ensure the implementation and on-going long-term sustainability of the AMP and to support the broader aid effectiveness agenda in Timor-Leste. From Q4 of 2011 and throughout 2012 these new staff will require special support to develop capacity in the implementation and execution of the AMP and aid effectiveness principles more widely. It is envisaged this capacity building would be delivered by an in-house Aid Information Management Systems and Capacity Development Trainer.

The Implementation of new AIMS -AMP will:

•  Support NDAE management of ODA in accordance with the Budget process
• Facilitate reporting of donor commitments / projections and actual disbursements on all ODA (to Government and non-state actors) to MOF, increasing accuracy and data quality
• Allow all required reports to be predefined or generated on demand, including on project/program results and outputs.
• Meet new monitoring and reporting needs against the Strategic Development Plan and Paris indicators.
• ncrease transparency and accountability by introducing broad access to a data repository on ODA-funded projects/programs
• Make ODA data visible online to different users through predefined access rights to AMP
• Increase the analytical capacity of both donors and Government on the volume, distribution and effectiveness of ODA
• Seek to capture the involvement of implementing partners and non-state actors in implementing ODA funds and programs and facilitate their integration into planning processes.
• Better alignment of aid through improved mapping of aid resources against the Strategic Development Plan.
• Better understanding of Division of Labor through sectoral / donor based aid mapping
• Increase donor confidence in government systems through an improved data recording and reporting system, and enhance government-led coordination, allowing the government to take more control of their own development process.

The AMP will also be integrated into the MoF budgeting system (FreeBalance), enabling MoF to have a more complete and accurate understanding of all resources, internal and external (both financial and in-kind) being provided to Timor-Leste and better plan and allocate these resources accordingly within a common Government system.

During the current phase (2011/2012) of the implementation of AMP this additional training provision will guide staff and develop capacity with specific respect to the data management process, analysis of the data and the broader rollout of the AMP as an instrumental element of the broader aid effectiveness agenda pursued by the MoF.

This position is firmly based upon principles laid forth in the soon-to-be released Aid Policy and related upcoming policy on the use of Technical Assistance (TA). The specific focus on capacity building and training will ensure that the position‟s roles and responsibilities are not expanded to include performing in-line or policy advice functions.

The position will reinforce the NDAEs capacity will focus on training and capacity development with regards to the in house implementation of the AMP and for the NDAE to act as a one-stop-shop for all issues to do with development partner assistance to Timor-Leste. Increasing the NDAEs capacity to operate in this regard will be one key element that allows for Government and development partners alike to better align their short-medium term development interventions towards those areas set forth within the SDP.

III. SCOPE OF WORK

• Train NDAE staff in the use of the AIMS AMP;
• Undertake a training needs assessment and prepare training plans in line with AIMS rollout;
• Provide on the job training to NDAE staff and Development Partners on data entry and use of AIMS;
• Support NDAE staff to effectively work with AIMS users from GoTL and Development Partners, including assisting them in the preparation of data, project and program information and performance reporting;
• Support the implementation of AIMS data management plan;
• Ensure quality control of data entered into the AIMS;
• Undertake other training of staff within NDAE.

 IV. KEY DELIVERABLES
Provide the necessary skills and knowledge to NDAE staff through a 12 month training program that will enable the effective implementation and ongoing management of the AIMS AMP, and in doing so support the broader objectives of AIMS AMS. These include:

• Increasing transparency and accountability by introducing broad access to a data repository on ODA-funded projects/programs
• Making ODA data visible online to different users through predefined access rights to AMP
• Increasing the analytical capacity of both donors and Government on the volume, distribution and effectiveness of ODA
• Aligning aid through improved mapping of aid resources against the SDP.

V. PERFORMANCE EVALUATION
Performance of the AIMS Systems & Capacity Development Trainer will be assessed by the Director NDAE/AMP Project manager, using the Performance Appraisal System put in place and carried out by the Directorate-General for Corporate Services, Ministry of Finance.

APPLICATION PROCEDURE
Applications must be sent to the National Directorate for Aid Effectiveness (NDAE), Ministry of Finance at jobs@mof.gov.tl no later than 17:00 hours Timor-Leste time on 15 November 2011.
Applications received by this date will take priority; however, late applications will be considered if the position has not been filled.

Please visit our website at www.mof.gov.tl/ and go to "Announcements/Employment Opportunities‟ to learn about our recruitment process and your application requirements
Applications should include a covering letter and a detailed resume of no more than 7 pages.
Only short-listed candidates will be contacted.