Vaga Servico: Procurement and Contract Management Officer

República Democrática de Timor-Leste
Ministério das Finanças

Anúncio de vaga

TERMS OF REFERENCE

Job Title: Procurement and Contract Management Officer

Objective: The main objective of this assignment is to work under the supervision of the Director-General of Corporate Services to process the procurement and manage the contracts of services, goods and works purchased for the FMIS training program.

Reporting to: Director General, Corporate Services
Duration: 12 month contract with possibility of extension (based on performance assessment)
Location: Ministry of Finance, Dili – Timor Leste

I. SELECTION CRITERIA
Essential:

• Degree (and /or relevant) experience in accounting, procurement, contract management or program management.
• Proven experience (at least 3 years) in procurement and contract management.
• Proven ability in commercial negotiations.
• Good oral and written communication skills in English

Desirable:

• An understanding of the relevant Government of Timor-Leste (GoTL) legislations and regulations.
• Good oral and written command of one of the official languages of Timor-Leste.

II. Background
The Governments Strategic Development Plan (SDP) has highlighted the need for a high performing Ministry of Finance (MoF) capable of delivering the range of public financial management (PFM) services required of a middle-income country in the year 2030.

Aligned to those needs, the MoF’s strategic Plan identifies the need to implement activities that improve service delivery to clients and the general population, and also to create sustainable PFM systems that are increasingly managed and run by civil servants (with a corresponding reduction in reliance on international advisors). A key area of focus in the MoF strategic plan is a significant upgrade to the country’s Financial Management Information System (FMIS). This includes upgrading existing modules as well as the rollout of Performance Budgeting, Procurement, Contract Management and Asset Management, through systematic training activities targeting relevant line ministries officers and run by Ministry of Finance (MoF).

To facilitate additional resource mobilization from development partners, the MoF recently designed a direct budget support mechanism, which could be used to support an intensive training program linked to the government wide rollout of new FMIS modules. The training would be available for staff from across government, including staff responsible for financial management in district offices.
To support both the FMIS training program and the direct budget support mechanism designed by MoF, the Australian Agency for International Development (AusAID) has offered the Government of Timor-Leste (GoTL) AU$5 million over five years to help the Government finance the program via the use of Government systems designed by the MoF.

During the implementation of the FMIS training program, a number of external inputs including services, goods and possibly works will be purchased, which needs a specific officer to focus on procurement and contract management issues.

III. Scope of Work

1. Prepare annual procurement plans for the approval of relevant authorities within MoF, in line with the legislation and internal MoF guidelines for procurement, and consistent with relevant Development Partner Financing Agreements;
2. Be responsible for the processing of all the procurement steps in line with the established GoTL systems and procedures, and consistent with relevant Develop Partner Financing Agreements;
3. Submit bid evaluation reports to the relevant authorities within MoF, in line with the legislation and internal MoF guidelines for procurement;
4. Manage all contracts of services, goods and works to provide administrative support to the implementation of the FMIS training program;
5. Submit requests for Receiving and Inspection of services, goods and works to the relevant authorities within MoF, in line with the legislation and internal MoF guidelines for procurement, consistent with relevant Develop Partner Financing Agreements;
6. Facilitate treasury payment to vendors;
7. Prepare regular reports on procurement and contract management to submit to relevant authorities within MoF.
8. Undertake additional tasks whenever required by the Director-General of Corporate Services.

IV. Performance Evaluation
Performance of the Procurement and Contract Management Officer will be assessed by the Director General, Corporate Services, using the Performance Appraisal System put in place and carried out by the Directorate-General for Corporate Services, Ministry of Finance.

V. Application Procedure
Applications must be sent to the National Directorate for Aid Effectiveness (NDAE), Ministry of Finance at jobs@mof.gov.tl no later than 17:00 hours Timor-Leste time on 15 November 2011.
Applications received by this date will take priority; however, late applications will be considered if the position has not been filled.

Please visit our website at www.mof.gov.tl/ and go to ‘Announcements/Employment Opportunities’ to learn about our recruitment process and your application requirements
Applications should include a covering letter and a detailed resume of no more than 7 pages.

Only short-listed candidates will be contacted.