Vacancy: Driver Coordinator and Logistics Personnel

UNDP Timor-Leste 

Vacancy Announcement 

Project Title: Local Governance Support Programme (LGSP)

Title: Driver Coordinator and Logistics Personnel

Type of Contract: Service Contract

Level: SB-1/Peg5

Duration: 1 year, with possibility extension for 1 year

Duty Station: Dili, Timor - Leste

Expected Start date: March 2012

Organizational Unit: UNDP/UNCDF, Governance

Entitlements/Benefits: Please obtain from the UNDP Human Resources Unit

Background

The Local Governance Support Programme (LGSP) is a joint UNDP-UNCDF endeavor, building upon the achievements of two previous projects in the area of decentralization and local governance. LGSP has the primary objective of supporting the establishment of a fully-fledged and effective local government system in Timor-Leste, and will do so by:

(I) Providing policy-relevant lessons from pilot activities;

(II) Assisting the Government in formulating a comprehensive legal and regulatory framework for local government; and

(III) Supporting implementation of local government reforms.

Through achieving its primary objective, LGSP will thus contribute towards improving infrastructure and service delivery, thus fostering democratic governance and reducing poverty in Timor-Leste. The programme commenced in early 2007 and will operate until 2013.

UNDP and UNCDF are implementing the LGSP in close coordination and cooperation with the Ministry of State Administration and Territorial Management (MSATM). The Project Management Unit (PMU) is housed in National Directorate for Local Development and Territorial Management (DNDLOT) in MSATM. Through this advertisement, UNDP now wants to recruit a driver coordinator and logistics personnel for the PMU office.

Supervision:

Direct supervision: National Operations Manager LGSP. 

Duties and Responsibilities such as following:

• Assist the Admin Assistant to provide logistical support to programme operations;
• Coordinate, plan schedules for all drivers and oversee LGSP drivers in regards to official field visits and other meetings
• Ensure that all LGSP cars are in good conditions at all times, including daily maintenance checks (checks oil, water, battery, brakes, tires, etc., performs other minor repairs and arranges for external repairs and ensures that the vehicle is kept clean and in good working order, oil changes, and greasing) in addition to keeping a maintenance log and schedule cars for regular maintenance for all cars;
• Ensure that all LGSP drivers keep car logs and fuel logs (logs official trips, daily mileage, gas/fuel consumption) and summarize all car logs by the end of each month in one report for management purposes;
• Ensure timely annual vehicle inspection and registration with the Ministry of Transport of all cars;
• Ensure that the official steps are followed as required by UN rules and regulation in case of any of involvement in accidents.
• Organize logistical to support the LGSP staff during workshops and trips to the districts facilitating their movements, and assisting with photocopying and other related duties needed by them.
• When needed function as a driver for the LGSP staff and other authorized personnel, deliver and collect mail, documents and other supplies and equipment.
• Perform any other duty as required.

Qualification and Experience

The incumbent must have the following skills and experiences:

• Secondary school with valid driving license;
• At least 2 years of prior work experience as a driver with a safe driving record, preferably part of it acquired in the UN System or NGOs;
• Technical skills vehicle mechanics is considered as an asset;
• Basic knowledge on logistic arrangement is considered as an asset
• Fluency in Tetum as the official working languages;
• Knowledge of English language is considered as an asset;
• Initiative, independence, sound judgment, flexibility, service-oriented approach and problem solving and action-oriented;
• Good honest and personality;
• Must be reliable and punctual.

Please submit your applications together with your curriculum vitae, P11, including a list of references and relevant supporting documents (including academic qualifications) to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street,

Dili, Timor-Leste

Fax: +670 3313534

E-mail: recruitment.tp@undp.org

The deadline for submitting applications is 16 January 2012

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.