UNDP Timor-Leste: Country Office Security Associate - Deadline 29 February 2012

Timor-Leste

JOB DESCRIPTION

I.  Position Information

 

Job Code Title: Country Office Security Associate

Position Number:

Department: Security Unit

Reports to: Country Office Security Focal Point (Primary Supervisor)

Position Status:    Non-Rotational

II. Organizational Context

Under the immediate guidance and supervision of the DCD Operations & Programme and in close collaboration with the Country Office Security Focal Point (CO SFP), the Country Office Security Associate (COSA) will provide assistance in the implementation of the security plan and all matters relating to safety and security operations and management. The COSA will report to the DCD Operations & Programme and coordinate with Regional Security Advisor (RSA)/Deputy Regional Security Advisor (DRSA) for functional security matters. It is important to note that the COSA is a local national with vocational experience in security who must always conduct his/her functions in close cooperation with UNDSS and under the direct supervision of and be accountable to the UNDP CO SFP.

III. Functions / Key Results Expected

Summary of key functions:

• Assist in implementation of Country Office Security Plan
•  MOSS/MORSS Compliance
• Threat & Risk Assessment
• Inter-agency Liaison
• Programming
• Security Finances
• Security Training
• CO BCP
• Sharing Information
•  General Assistance to the CO SFP
• General Tasks

    1.  Assists in implementation of Country Office Security Plan

• Provide assistance to the CO in the implementation of the Country Security Plan, Contingency Plans and the UN Security Framework, including ensuring that all UNDP personnel are covered by relevant Security Plans;
• In conjunction with the HR Unit, ensure Staff Lists are maintained and regularly provided to UNDSS (in conjunction with the HR unit);
• Maintain and test UNDP CO Communication Plan;
•  Maintain Entrance/Exit Check Lists;
• Administer and test the UNDP CO Warden Plan;
•  Facilitate security clearances for staff in all UNDP presences in country;
• In coordination with UNDSS, ensure availability of updated and adequate procedures for dealing with emergencies involving UNDP saff in all project locations/offices;
• In coordination with UNDSS be prepared for 24-hour response to all security and safety related incidents involving UNDP staff.

2. MOSS/MORSS Compliance

• Ensure that UNDP personnel, offices, residences and equipment are MOSS/MORSS compliant;
• Provide advice on the selection and procurement of appropriate equipment for security (vehicle, telecommunications equipment, etc). Monitors the procurement, deployment and functionality of the same;
• Coordinate with the SFP and UNDSS to conduct periodic appropriate security assessments of UNDP premises and equipment and provides advise on shortfalls in security preparedness with recommended improvements and solutions;
•  Coordinate with the CO SRP, UNDSS and building occupants in implementing UNDP office security measures and procedures (access control of visitors and vehicles).

3. Threat & Risk Assessment

• As requested, provide inputs to UNDSS to assist in the preparation of comprehensive Security Risk Assessments (Country, Regional, Site, Project or Individual specific);
•  Under the direction of the SFP and in close cooperation with UNDSS, UNDP RSA/DRSA, assists in the conducting of UNDP security risk assessments, evaluations and surveys and advises the CO on security measures for UNDP offices and projects in all locations.

      4. Liaison 

•  In close coordination with UNDSS, ensure appropriate professional liaison with host government agencies, local authorities responsible for security, law and order, counterparts in UN and diplomatic missions and municipal/traditional leaders.

5.     Programming

• Provides advise on relevant security policies and regulations (e.g. MOSS, the Accountability Framework, SOPs and safe and secure practices) to assist decision makers in determining potential effects on UNDP activities;
• Under the direction of the SFP and in close coordination with UNDSS and the UNDP delivery, as well as the potential impact that programmes might have on stability and security (both positive and negative), and makes preliminary recommendations regarding possible security needs and improvements.

     6. Security Finances

• Assists the UNDP SFP in the completion of security budget requests and submissions to include the MSM;
• Assists the UNDP SFP to complete the annual CO security budget;
• Provides security compliance input into the CO annual work plan and sercurity mainstreaming process.

    7. Security Training

• Provides upon request, relevant security training to UNDP staff;
• Ensures that all staff members posted to UNDP have completed the Basic and Advanced Security in the Field Training and that records of certificates are maintained with the HR Unit.

     8. Business Continuity Planning (BCP)

• Assists in the planning and development of the CO BCP; 
• Assists in the implementation of Business Continuity Management, as required.

     9. Sharing Information

•  Provide timely and accurate security advice to all staff;
•  Immediately report all security and safety related incidents involving UNDP staff to the SFP and UNDSS;
• Ensures that UNDP Programme staff members are provided with situation reports and other appropriate security related information generated by UNDSS;
•  Encourage an exchange of security related information with UNDP project staff;
• Assist in the preparation of UNDP security reports such as the Incident Reports and Weekly Reports;
•  Provides substantive support to the CO in collecting and updating information with regards to security issues and communicating them to key interlocutors.

    10. General assistance to the CO SFP

• Maintain routine and confidential correspondence files/documents related to security issues;
• Takes minutes and/or notes at UNDP Security meetings.

    11. Other Tasks

• Provide assistance in the conduct and follow up of investigations and incidents affecting UNDP staff and offices;
• In close cooperation with UNDSS, provides support in organizing and conducting training briefings and courses on security issues/awareness and preparedness and giving orientation to newly assigned staff members;
•  Represent UNDP at security meetings, as appropriate, in the absence of CO SFP;
• Perform UNDP SURGE duties in the sub-region under the direction of the RSA/DRSA as required;
• Perform other security-related tasks assigned by the CO SFP and/or RSA/DRSA

IV. Impact of Results

The key results have an impact on the overall CO efficiency in the management of security related issues and success in implementation of security strategies; have an impact on the protection of and minimization of risk to, UNDP personnel, property and operations in all locations of the country whilst at the same time enabling UNDP Programme delivery throughout the established project areas.

V. Competencies

      Core Values:

• Demonstrate commitment to UNDP’s mission, vision and values.
•   Integrity – An ability to work honestly, openly, impartially and in accordance with the values of the United Nations.
•  Professionalism – An ability to work in a calm, competent and committed manner; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Respect for Diversity – An ability to work effectively, respectfully, and inclusively with people from different backgrounds and with different perspectives.

     Corporate Competencies:

• Communications – Clearly and effectively speaks and writes, tailoring language, tone, style and format to different audiences; Listens to others< correctly interprets messages from others and responds appropriately;
• Development and Operational Effectiveness - Ability to perform a broad range of specialized activities related to security management, including formulating guidelines for security related issues, maintaining UNDP staffing data for security reasons, reporting, sound knowledge of security related documents, rules and regulations, strong IT skills
• Teamwork – Works collaboratively with colleagues to achieve organizational goals; builds consensus for task purpose and direction with team members; Solicits input by genuinely valuing others’ ideas and expertise and is willing to learn from others.
• Planning & Organizing – Identifies priority activities and assignments, adjusting priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning.
• Accountability – adheres to organizational rules, regulations and standards; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.
• Client Orientation – Provides services, support, advice, guidance to internal or external clients, and seeks to see things from their points of view; Established and maintains productive partnerships with clients by gaining their trust and respect.
• Creativity – Actively seeks to improve programme or services; Demonstrates resourcefulness by finding new solutions to address operational or strategic problems.
• Commitment to Learning – Keeps abreast of new occupational/professional developments; Contributes to the learning of colleagues and subordinates; Provides constructive security advisory, training, coaching and feedback for others.

   Profile: The successful candidate must have the profile and capacity to be deployed on sub-regional
   security SURGE tasks if so required the RSA/DRSA.

VI. Recruitment Qualifications

Education: Secondary Education with specialized certificates in security related areas. University Degree in Political Science, Military Studies, Security Management, Management or a relevant field is desirable, but is not a requirement.
Experience: 5 to 7 years of progressively responsible relevant experience in security, preferably in the military or police context or related field of work. Prior experience with the UN system or an international NGO is desirable.
Language Requirements: Fluency in English and the language of the duty station
Other Skills and Requirements:

• Knowledge of HF and VHF radio operation;
• Knowledge of host country safety codes;
• Solid computers skills (MS word, Excel, and PowerPoint
• Valid driver’s license
• Ability to travel
• Physically Fit

Please submit your applications together with your curriculum vitae, including a list of references and relevant supporting documents (including academic qualifications) to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street,
Dili, Timor-Leste
Fax: +670 3313534
E-mail: recruitment.tp@undp.org

The deadline for submitting applications is 29 February 2012

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.